Finally returned to my Deadly Sins series - and apologies for the gap in posts, I've been on a break and also changing to freelance journal admin and copy-editing, which means I'm open to offers and teaching sessions. And yes, that was shameless self-promotion.
Back to the issue at hand.
Deadly Sin No. 2: The Co-author Calamity.
Firstly, let me state very clearly: this is in no way meant to discourage having, or being, a co-author. Quite the contrary, actually, as I wholeheartedly encourage collaboration and academic partnerships. My discipline rarely uses co-authors, and I think that's a shame.
So what's the deal with co-authors? Why are they on the deadly sins list?
The calamity is when a co-authoring goes wrong. And I'm not talking about disputes in writing. Honestly, from the journal's point of view, we really don't care about how well you and your co-author(s) get along. But omission, fraud, and misattribution are all very serious and can land you on a journal's watchlist. Or even their blacklist if the transgression is worthy of it (yes, I have a list of authors that we won't consider because we can't trust that their work is genuine).
So here's what to watch out for:
1.) Omission: Ensure all co-authors are listed and full contact details are given, as required by the journal.
Don't leave co-authors off with the thought that you'll add them at a later date. If you can't remember Jimmy's email address, don't submit the paper and think you can go back. Wait until you have Jimmy's email address to include in the submission. When a paper is submitted the system will email you and all your co-authors to say the submission has been received. And always double check you have everyone.
2.) Fraud: Do NOT include someone who is not a co-author, especially if you have never met them.
We received emails from our publishing house not too long ago asking us to be especially aware of this rising issue. Simply put, authors are adding bogus co-authors to their papers to try to get them accepted sooner due to the bogus academics' names and reputations. This is why it's so important that we have full contact details of all co-authors and why they receive communication as well. If you have a paper on a topic, fraudulently adding Eminent Professor's name to it will not help your acceptance. It'll get you blacklisted from a journal, just like any major ethics violations. Fraud like this doesn't just harm your reputation though, it jeopardizes everything else a journal publishes, as well as the editor's, the publisher's, and Eminent Professor's reputations.
3.) Misattribution: Make sure that all your co-authors are actually co-authors.
What do I mean by this? Simple. The person who proof-reads your paper is not a co-author. Do not list him/her. Is your supervisor a co-author because s/he helped you revise your paper for submission? Most likely not. If you are not sure, ASK. A competent and honest supervisor can easily judge whether or not the work s/he did constitutes authorship. If someone helps you out with a small piece of data analysis, is s/he a co-author? That's up to the level of work. Don't forget about acknowledgements. But if you aren't sure, just ask a more experienced researcher or your supervisor/mentor.
Another point is that if you are the corresponding author, then you must correspond. If we send a query or quibble, then it'll go to you. Don't leave your co-authors in the dark about the process. I once had an email from a very anxious co-author asking for an update because no one had heard anything. I had to break it to them that their corresponding co-author had neglected to tell them the paper was rejected six months ago (clearly they hadn't read this or this about selecting a journal).
And that's the deal with co-authors. Be clear, be honest, be precise. Above all, enjoy the collaboration that a good co-author can provide.
Next on the docket: Guest posts! You finally get to read from someone other than me. I've got an exciting two-parter lined up about writer's block and the experience of publishing.
As always, questions and comments are welcome. Just tweet, email, or comment.
-theAdmin
